Care Agreement

This Agreement, together with the attached forms and policy pages [


The invalidity or unenforceability of any provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if any such invalid or unenforceable provision were omitted.


No right under this Agreement shall be waived (lost) merely by delaying or failing to exercise it. Consent to one act shall not be considered consent to any other or subsequent acts. Any waiver of a default under this Agreement must be in writing and shall not be a waiver of any other default concerning the same or any other provisions of this Agreement.


During the course of your association with Country Fun Child Care you may see and hear things about other children or the childcare’s business. Such information is confidential, protected by privacy laws and must be treated as strictly confidential. 


Legal guardian(s) understand and acknowledge that, under Maine law, Country Fun Child Care may modify this Agreement whenever circumstances covered in this Agreement change, provided that any such modification shall be in writing and shall be signed and dated by legal guardian(s) and Country Fun Child Care, and provided further that:

If Country Fun Child Care’s rates or fees are set by agreement between Legal Guardian and Country Fun Child Care, Country Fun Child Care agrees to provide written notice to Legal Guardian 14 days prior to implementing any change in such rate or fees;

If Country Fun Child Care provides care to Child pursuant to one or more government-funded public child care programs and the rates or fees for such care are set by the government, the effective date for the government rate or fee change shall be considered the effective date for Country Fun Child Care’s change in rates or fees and no prior notice of such change will be given to Legal Guardian.


Program Offered

Country Fun Child Care admits children without regard to gender, race, ethnic origin or disability into it’s program while being responsive to individual learning needs and interests. All activities are made available to children at the child care with appropriate modifications as needed. Country Fun Child Care does not discriminate in the administration of its education or admissions policies.

In the Mixed Ages Program offered at Country Fun Child Care, children are able to make friends across a variety of ages and interact with children at different developmental levels.  Mixed Age programs provide a good variety of different contact patterns and group feelings. Not everyone needs to have a diaper changed at the same time or use the same toy. The stability of the group increases as children are together over multiple years. Continuity of care supports the development of trust and feelings of security for both children and families. Siblings are able to be together. The older children provide good role models for social and language skills. Older children learn responsibility.

Country Fun Child Care does not offer a structured curriculum. Learning here is play-based and as child-directed as possible. Projects done during our days are developed around the interests and skill levels of the children participating. Kindergarten Readiness and Educational Guidelines developed by the local school system and state covering infants through school age are used in the development of projects and lessons. Physical activity is an important part of our play. Weather permitting this active play will take place outside walking, running, climbing, biking, snowshoeing, etc. If weather does not allow for outside play in addition to playing on the indoor climbing gym children will have the opportunity to participate in yoga, dancing or other movement games.

Although there is daily discussion between myself and guardians regarding each child’s experiences at home and during our day, I am always willing to set up a time for a more formal/private conversation to discuss any concerns.

Daily written notices are not provided unless requested by the guardian. Guardians may provide a template of a form with the information they would like to have me provide them or I will use my form.

Operation and Fee Schedule (school year only)
Hours of Operation: 7:30 am to 5:30 pm Monday – Friday
All children are to be picked-up by 5:30 p.m., unless special arrangements have been made with the provider.

Care is provided following local school calendars. Care is only available on days teachers are required to be present at school. Care will also be available for limited time before the school year starts and ends to support the need of teachers to open or close their classroom.


Each day a child is picked-up at Country Fun Child Care later than the scheduled pick-up time as provided for in this Agreement, the Guardian may be assessed an overtime fee of $20.00 for the first 5 minutes, with an increase of $5 for each 5 minutes after the scheduled pick-up time. If a child is picked up late more than 3 times in a 2 week period, Country Fun Child Care may terminate the contract for care in accordance with the terms of this Agreement.


The care fee/rate reserves your child’s slot for the week. You are purchasing a “slot” as opposed to paying for the hours of care actually received, so you have a guaranteed place for your child. As a business with set expenses, the child care is dependent upon a weekly anticipated income. Payment will be made, at minimum, on the first day of care each week. Payment forms accepted: cash, check or debit/credit card. Checks should be made payable directly to me.

Late payment charge of $5 per day may be charged.

Bounced checks will require immediate repayment in cash and an additional  fee of $35 for service charges and inconvenience. Two bounced checks will be cause for all future payments in cash only.

You will be provided with a receipt at the end of the calendar year to use for tax purposes. For families with child care/dependent accounts I am happy to complete whatever forms are required.

Rates (as of 6/25/18) cover:

  • morning and afternoon snacks
  • nutritious lunch
  • general formula for infants
  • diaper wipes and creams
  • sun lotion
  • general supplies/maintanence
  • toys and equipment
  • my salary
  • 5 personal/health days – Notice will be provided as early as possible, but by 6 am on the day closing due to illness.
  • 7 paid holidays (see holiday/vacation schedule)

Different rates for children not attending school, school age and a sibling discount are offered for full-time care slots. All fee adjustments are listed on your financial agreement. 30 hours/week or more will be charged at the full-time weekly rate. Part-time daily rates (20 – 29 hrs) are available as slots allow. Country Fun Child Care does not have non-school-age care slots for less than 20 hrs per week.


If Country Fun Child Care has not received payment for the contracted weekly fee by the morning of the first day of care for the week, Country Fun Child Care may refuse to admit child(ren) for care each day until Guardians makes such Overdue Payment is paid in full.

Recurring late payment may also result in immediate termination of contract.

Discontinuation Of Child Care Services

Country Fun Child Care reserves the right to discontinue care if it is in the best interest of the child and/or the facility upon reasonable notice to guardian(s).

A two (2) week notice will be given by Country Fun Child Care if care services need to be stopped, except where immediate termination is outlined within this agreement. If served a notice for stoppage of care, the normal fee needs to be paid up front for care to be continued over the two week notice period. Without this payment care stops immediately.

A two (2) week notice is required from guardian(s) if care needs change. Payment is to be made in full in advance of the two weeks of care being provided. Payment is required for these two weeks, even if services are not provided, unless mutually agreed to by Country Fun Child Care and guardian(s).

Personal Days/Holidays
The fee charges agreed to in this contract cover payment for the holidays listed on the Vacation Dates posting.  Specific dates are also posted on parent board each month.

  • Five (5) paid personal days and health days are also figured in as part of my vacation/holiday benefit.

Notice for personal days will be provided verbally and in writing at least two (2) weeks prior to each specific date.
For a sick day, notification will be provided as early as possible.
Personal and sick days are considered paid, in that the normal fee will not change for full-time clients. For part-time clients there will also be no fee change if they switch days of care for that week. If due to staff/child ratios a switch is not possible, fee will be adjusted.
If unexpectedly, I needed any additional time, all fees would be adjusted accordingly for the affected week.

If you take vacation during normal care weeks the normal fee is still due me. Remember the fee covers the slot and I am open and available for care. Payment for your vacation weeks is due before you go on vacation. Checks may be post dated, corresponding to when payment is due, to help with your budgeting. If payment is not remitted on time, Country Fun has the option to deny care until payment is received in accordance with the terms of this Agreement.

Back-up care for my personal health days or any emergency that may arise is up to each child’s guardian(s) to make arrangements for.

Any day that teacher’s are not required to be at work, no care will be available. This is all figured into the set rate. Snow days beyond those scheduled into the school calendar will be covered through extended care at no fee. There will also be posted additional coverage for limited time both before a new school year starts and following end of school. The time will be paid for at a daily rate as arranged for by each individual family.

Family Volunteers
With work and family schedules, volunteering is not expected or necessary. At the same time, guardians are welcome to visit at any time. If they have a special interest and would like to share that with the group, special time can be arranged for that to occur.
Guardians may also send special healthy celebration treats from home to share among the group in celebration of special days, with prior discussion with Country Fun Child Care. Please remember no candy or sugary drinks are allowed and all food allergies will need to be considered.



Weather Safety

Planning for outside time means weather safety is part of a child care provider’s daily routine. Changes in weather require continual monitoring to ensure the health and safety of the children. What clothing, beverages, and protections are appropriate? 


The following information is what I use to guide my decisions regarding the safety of outside play.


Condition GREEN – Children may play outdoors and be comfortable. Watch for signs of children becoming uncomfortable while playing. Use precautions regarding clothing. sunscreen, and beverages for all child age groups.

Infants and Toddlers are unable to tell the child care provider if they are too hot or cold. Children become fussy when uncomfortable. lnfants/toddlers will tolerate shorter periods of outdoor play. Dress infants/toddlers in lightweight cotton or cotton-like fabrics during the warmer months. In cooler or cold months dress infants in layers to keep them warm. Protect infants from the sun by limiting the amount of time outdoors and playing in shaded areas. Give beverages when playing outdoors.

Remind children to drink while playing and apply more sunscreen as needed.

Children need a firm approach to wearing proper clothing for the weather (they may want to play without coals, hats or mittens).

Condition YELLOW use caution, shorten the length of outdoor time and closely observe the children for signs of being too hot or cold.

Condition REDmost children should not play outdoors due to the health risk.

Healthy Celebration Options

It has been my practice at Country Fun to not have any major celebrations around holidays and birthdays.  This practice is the best way I know to honor the variety of family values/customs/practices.

In honoring family traditions, I have always allowed individual families to offer a simple celebration on birthdays and some holidays as they have requested. Usually this has been to bring in a food treat for sharing as one of our snacks. Following are suggestions for families that wish to provide a healthy celebration for sharing on their child’s special day.

Healthy Food Ideas:  * Currently there is a child in care who has food dye allergies.  Labels on purchased food sources need to be carefully read. Not sure please check with me.

  • Fruit smoothies (blend berries, bananas and pineapple)
  • Fresh fruit assortment, fruit and cheese kabobs, fruit salad, fruit with low-fat whipped topping
  • Dried fruit (raisins, cranberries, apricots, banana chips), 100% fruit snacks
  • Vegetable trays with low-fat dip
  • Whole-grain crackers with cheese cubes, string cheese or hummus
  • Waffles or pancakes topped with fruit
  • Pretzels, low-fat popcorn, rice cakes, breadsticks, graham crackers and animal crackers
  • Angel food cake, plain or topped with fruit
  • Bagel slices with jam, fruit or grain muffin (low-fat), whole wheat English muffin, hot pretzels
  • Pizza with low-fat toppings (vegetables, lean ham, Canadian bacon), pizza dippers with marinara sauce
  • Ham, cheese or turkey wrap pinwheels (with low-fat condiments)
  • Low-fat pudding, low-fat yogurt, squeezable yogurt, yogurt smoothies, yogurt parfaits or banana splits (yogurt and fruit topped with cereal, granola (nut free) or crushed graham crackers)
  • Quesadillas or bean burrito with salsa
  • Low-fat breakfast or granola (peanut and nut free) bars
  • Low-fat tortilla chips with salsa or bean dip
  • Trail/cereal mix (whole-grain, low-sugar cereals mixed with dried fruit, pretzels, etc. – No peanuts or nuts)

Non-Food Ideas:

  • Piñata with toys
  • Purchase a book for the programs library in the birthday child’s name, or bring in a couple of special books from home or local library to be read at story time
  • Bring in a special video to share
  • Provide materials for a creative experience in art or music
  • Provide materials for special party games or activities